ingleworks

Privacy

On the Record — Privacy Policy

Last updated: September 23, 2026

In short: On the Record processes your audio, video, and transcripts entirely on your Mac. Ingleworks never receives them.

1. What the app does with your files

Transcription and speaker identification run locally on your Mac, using speech models stored on your device. Your media files, the transcripts produced from them, and any edits you make stay on your Mac, in whatever location you choose to save them. They are not uploaded to Ingleworks, and they are not sent to any third party for processing.

A Small speech model is built into the app, so On the Record transcribes with no network connection at all, out of the box.

2. What leaves your Mac

Three optional downloads, each fetched once, each with your permission, and none of them carrying anything about you or your recordings:

  • Larger speech-recognition models — the first time you choose a model other than the built-in Small one. From huggingface.co (OpenAI Whisper weights in ggml form, published by the whisper.cpp maintainers), 78 MB to 3.1 GB depending on the model, each verified against its published checksum.
  • The speaker-identification model — the first time you use Dialogue mode. From huggingface.co (pyannote community), about 34 MB.
  • Noto fonts — the first time you export a PDF containing Chinese, Japanese, Korean, Arabic, or Hebrew text. From raw.githubusercontent.com, up to about 70 MB. Declining keeps PDF export working with the built-in fonts.

Each is a plain HTTPS file request. It reveals what any file download reveals — your IP address and the file requested — and nothing more. Those services' own privacy policies govern that. The app asks before every one of them, and declining leaves the app working.

There is no other network activity: no account, no sign-in, no analytics, no telemetry, no crash reporting, no advertising, and no update check.

3. What the app stores on your Mac

All of this stays on your machine, and none of it is sent anywhere.

  • Downloaded models and fonts — in ~/Library/Application Support/On the Record/. Remove them at any time with Settings ▸ Advanced ▸ Remove Downloaded Models; the built-in Small model stays.
  • The Library index — library.sqlite, in the same folder. For each transcript you save or open it records where the files are, the name, speakers, duration, dates, and the transcript text, so the Library can search it. Settings ▸ General ▸ Clear Library Index… empties it. In the Mac App Store version it lives inside the app's sandbox container, along with a security-scoped bookmark for each folder you have granted access to.
  • Transcript metadata you enter — titles, participant names, legal front matter — inside the transcript's companion .transcript.json file, next to the transcript, and nowhere else.
  • Preferences — in the app's macOS preferences (inside the sandbox container for the Mac App Store version).
  • A diagnostic log — at ~/Library/Logs/On the Record/transcribe.log, or, for the Mac App Store version, which runs in a sandbox, in the On the Record folder in ~/Library/Containers/, under Data/Library/Logs/On the Record/. It records app events and errors, including the name of a file that could not be decoded. It never contains the content of your recordings or transcripts, and it is never sent anywhere unless you choose to attach it to a support email.

4. What we collect

Nothing. On the Record has no account and no sign-in, and no analytics or crash-reporting service that sends data to us. We do not know who uses the app or what they transcribe.

If you install the app from the Mac App Store, Apple provides us with aggregate, anonymous statistics about downloads and, if you have opted in to sharing with developers, aggregate crash reports. That data comes from Apple, does not identify you, and is governed by Apple's privacy policy.

5. Support correspondence

If you email support, we hold that email as described in the Ingleworks website privacy policy. Please don't attach recordings or transcripts unless we have asked for them in order to reproduce a bug — and if you do, we delete them once the issue is resolved.

6. Children

On the Record is not directed to children under 13, and collects no information from anyone.

7. Your rights

Since the app sends us no personal information, there is nothing for us to disclose, correct, or delete. Your recordings and transcripts are yours and live on your machine; deleting them is a matter of deleting the files. For anything we hold from support email, write to support@ingleworks.co.

8. Changes

Changes will be posted here with a new date. If a future version of the app ever sends data anywhere, this policy will say so before that version ships.

9. Contact

Ingleworks LLC, Phoenix, Arizona, United States — support@ingleworks.co